Who is this article for?

Users who want to learn about adding a patient to a Vaccination Program during an encounter in Ideagen Maritime Health Onboard.

No elevated permissions are required.

This article walks you through the steps of adding a patient to a Vaccination Program during an encounter in Ideagen Maritime Health Onboard.

1. Adding a Patient to a Vaccination Program during an Encounter

1.1 Video

1.2 Steps

1. Vaccination programs on cruise ships are implemented to ensure crew members are vaccinated, reducing the risk of illness transmission and helping to maintain a safe and healthy environment for all on board.

2. If there is a vaccine prescription when adding the patient to the program, an encounter must be started. Select the Quick Actions button again.

3. Choose Start Encounter from the Quick Actions options.

4. Ensure this is an outpatient encounter and set it to start a new case. Then select Save.

5. Confirm you want to proceed with the encounter by selecting Yes.

6. Open the Vaccination Program tab.

7. Access the vaccination section by selecting the Vaccinations module from the menu options.

8. In the vaccination module, select the Vaccination Program tab again.

9. Review any allergies for the patient. If the patient has no known allergies already marked, this will be displayed.

10. Fill in the required fields (marked by an asterisk). Then, view the patient's current COVID-19 vaccination status, which helps determine dose number or how to document the vaccination record.

11. Choose the relevant Vaccination Program from the dropdown. These are configured by your system admin.

12. Add the Vaccination type (e.g., Moderna or Pfizer). Then, add the Documented Date, referring to the specific date the vaccination was administered.

13. Mark whether the vaccination was actually administered to the patient.

14. Confirm by selecting Yes.

15. Enter the appropriate Dose Number (e.g., 1 for first dose, 2 for second, etc.).

16. Search or scan the Product (e.g., medication barcode) to add specific product details. This refers to the exact medication given.

17. Add the Lot Number to identify the batch of the product and the Expiration Date.

18. Add details such as the administered date, dosage, and quantity. Fill in optional fields as necessary.

19. Save the entered information.

20. View the system decision for vaccination status (e.g., Partially Vaccinated). You can confirm or change it, providing a reason if different.

21. Save the changes you made to the vaccination status.

22. Check the update in the vaccination list. If this was added during an encounter, remember to close the encounter normally.

This guide covered the process of adding a patient to a Vaccination Program during an encounter within a patient chart in Ideagen Maritime Health Onboard.